http://www.fai.org/downloads/civl/CIVL_2017_February_Bureau_Meeting_Minutes

2.5) Anti-Doping controls

One pilot tested positive during the PG XC World.

Action: The Bureau was informed on current development. No further action at this time.

3.1) Turkey

Fake competition results have been received and ranked. The NAC was not
responding to our requests for explanations. The NAC is now responding.
Evaluation of this situation is in progress.

Action: Action will be assessed when the NAC response is received.

3.4) France

The Meet Director of the French HG National, Erick Angles, stated to the CIVL
Competition Coordinator that the National Championship was cancelled and that
the competition should disappear from the FAI calendar. He did so without the
consent of the French Federation. The competition had in fact never been
cancelled and the Meet Director had just been fired from it.

Action: The Bureau suspends the concerned MD for 12 months from competition organisation, starting on October 1, 2017. He will not be allowed to be in the organisation of any FAI events during this time. The French Federation will be informed.

4.1) FAI Sporting Licences verification

FAI Sporting Code General Section states that only competitors with online FAI
Sporting Licence can take part in FAI sanctioned Cat 1 or Cat 2 competitions.
The CIVL Bureau underlines the difficulty in enforcing this rule without an
efficient tool.

Action: The CIVL Bureau requests the FAI to address the issue ASAP. The CIVL Bureau considers that a good solution would be to build an automated registration system that automatically checks the Sporting Licences and answers the other needs of all Commissions.

4.1) FAI Sporting Licences in Cat 2 events

The Bureau confirmed the CIVL understanding that CIVL with NACs control Cat 1
and that NACs only, not the CIVL, control Cat 2 events. Controls have to be
completed well before the competitions start, not after they are finished, so
that pilots without Sporting Licence have a chance to apply and comply. Current
CIVL policy is that once results are received from organisers or NACs, all
listed pilots are ranked in its ranking system (WPRS), even if some of them do
not have Sporting Licences. The CIVL will refuse a NAC’s request to cancel or
re-score competitions in the WPRS because some pilots did not have Sporting
Licence.

Information: NACs may request Cat 2 results to be processed through
them, but no decision should be applied retroactively. The CIVL reserves its
right to score in the ranking system non-Cat 2 events (as it has done in the
past with Plenary approval, as some other FAI Commissions are doing) on a case
to case base. Rules will be clarified

Action: Section 7 has to be clarified with a Bureau proposal to the next Plenary.

Before our competitions are run Belinda checks on-line the status
of all pilots with regard to their USHPA membership (a requirement) and FAI
Sporting License (optional). Non US pilots coming to our meets are signed up to
the USHPA upon check in for a minimal fee.

7.1) Live-tracking

The Bureau agreed that a fleet of live-trackers should be bought and used in the
coming 2018-2020 Cat 1 events. There will be no charge for the use of the CIVL
live-trackers in Cat 1 events. It will be mandatory for organisers to use them
according to the CIVL criteria (to be defined). If the organisers can not ensure
at the test event that the criteria will be followed, the CIVL will provide a
live-tracker operator at the event and will charge the organisers. The CIVL Live
trackers will be available for the Asian Games if a competent operator is found.

Action: The project and the equipment required need further defining, but the principles are adopted. A formal project will be presented to FAI, along with expenses approval form.

We will have live tracking at our two events using Flymaster
trackers.

7.2) Live-scoring

The Bureau supports the idea that live-scoring should be available at all times
and especially at the end of the tasks. However, results would be considered as
‘in progress’ until confirmed.

Action: The PG XC Pan-American could be a good place to try it.

7.3) Airspace penalties

In the Brazil HG Worlds 2017, the following penalty was enforced successfully:
‘Between 70 and zero metres outside the prohibited airspace: Linear from zero to
ten percent of pilot’s points. Between zero to 30 metres inside the prohibited
airspace: Linear from ten to 100 percent of pilot’s points.’ This could become a
permanent option.

Action: This will be clarified with a Bureau proposal to the next Plenary.

7.5) FAI Sphere vs WGS84 ellipsoid

Problems are increasing with the scoring of Cat 1 meets due to the use of large
turnpoint radii and FAI sphere distance calculations. A meeting with
manufacturers will take place just before the CIVL Plenary on Friday February 2,
2018, 18h00, in Sanjotec, Centro Empresarial e Tecnológico, R. de Fundões 151,
3700-121 São João da Madeira, Portugal. Perspectives and deadlines for shifting
to WGS84 ellipsoid distance calculations will be discussed.

Action: Igor Erzen and Mitch Shipley to follow up.

8.1) Brazil Women’s World

Trying to organise a separate Women championship at the same time as a regular
one did not work. Lessons have been learned.

Information: Two options remain: separate specific championships and
championships included in the main event as PG XC does.

8.3) Live-tracking delay

Information: The Bureau supports the idea that no delay should be enforced in
the publication of tracks in Cat 1 HG events except for those due to unavoidable
technical issues.

14.2) Facebook

Elena Filonova reported on her work. Achievements in the last 6 months were:

2652 page subscribers.

215 posts.

Reach: 1,136,763 users / 35,163 likes.

Best post: 373,000 users / 16,800 likes.

Average post (except best): 3000+ users / 85 likes.

CIVL officers’ interviews: 9000+ users / 50 likes.

Action: The Bureau agreed that the work should continue.